< Back to results

Job Overview

The Senior Office Manager is responsible for managing all aspects of our office in New York while also being a people manager to the rest of our US Office Management Team. Our Office Managers are energetic advocates for our company’s vibrant culture. This is a very visible and important role. We are looking for someone who can deliver on all of the many facets of running an office but who will do so in a way where design aesthetic is maintained, employee needs are met, and standards are maintained in a collaborative, effective manner. Additionally, this position will support larger Facilities projects, initiatives and programs reporting into the Sr. Director of Global Real Estate & Facilities. The Office Manager will be required to visit the office while the company is working remotely and be there to maintain employee safety and adherence to policies once we return. This is considered an essential in-office role.
Responsibilities

  • People manager to the US OM team
  • Work with the OM team to maintain consistency across our organization when it comes to employee engagement and culture programs; Serve as the culture champion for your home office, thinking of ways to bring employees together to encourage a dynamic and collaborative environment, as well as planning & implementing culture and engagement activities that activate our company values, including birthday celebrations, team bonding activities, community service events, and annual company events.
  • Oversee Amobee’s in-office food and beverage programs across offices ensuring similar offerings and adherence to budgets
  • Ensure global security policy is adhered to and all audit evidence is collected in a timely manner and process.
  • Management of our Facilities Helpdesk system.
  • As needed assistance on real estate projects including construction, space planning and Maintain health, safety supplies and policy guidelines within the office space including enforcement of all Return to Work policies.
  • Professionally greet guests and interviewees with warmth, kindness, positivity and connect them to the right point person.
  • Provide general office support and management in the NY office.
  • Create and maintain calendar invites; Maintain calendar of key dates for employee, including birthdays, employment anniversaries, and other key events
  • Work with internal teams and Marketing to design and post content and communications on Slack channels and within the office space.
  • Manage the organization, space planning, cleanliness and functionality of the office location; work with third party vendors to service repairs.
  • Manage all mail, inbound/outbound deliveries, and distribution of packages.
  • Run local ad hoc errands for the office; pick up office maintenance or employee recognition purchases, ensuring the work environment is functional, welcoming, and positive.
  • Oversee and support all administrative responsibilities to ensure smooth operations in our fast-paced office.
  • Manage the integrity of the conference room booking process.
  • Work closely with IT to ensure all technology is working properly and set up correctly for presentations and meetings.
  • Maintain stocked and tidy kitchen areas, per current program guidelines.
  • Maintain all copier/printer stations and track/communicate monthly meter reads.
  • Facilitate vendor invoicing to Accounts Payable for processing.
  • Use sound judgement when making purchases and tracking expenses.
  • Submit timely expense reports with proper coding and transaction details.
  • Follow all purchasing guidelines as defined by the Finance team, including vendor evaluation and setup, submissions and approvals.
  • Develop and maintain vendor relationships; manage vendors, service providers, and take ownership of sourcing various office resources.
  • Help onboard new employees with necessary equipment, information, company procedures and policies and desk setup.
  • Manage ordering, inventory and budget for office supplies and equipment.
  • Be available and ready for unexpected daily needs of office and staff including after-hours maintenance or security issues.
  • Take on projects assigned on a quarterly basis to support the needs of the business and further career development.
  • Additional ad hoc duties in support of the office or executive leadership may also be assigned.
  • Required Qualifications

  • 5+ years of work experience in an administrative/office management role.
  • Possesses a high level of attention to detail, accuracy and ability to multitask.A get-it-done attitude, and high level of ownership.
  • Resilient, and easily adaptable to change.
  • Excellent time management skills, and the ability to prioritize and focus on multiple tasks in a fast-paced environment.
  • Excellent customer service skills.
  • Ability to be proactive, and solve problems expeditiously, while always maintaining a calm and professional demeanor.
  • Excellent verbal, written and listening communication skills.
  • Must be proficient with Microsoft Office and Google products.
  • Ability to perform event setup and participation which may occur after normal business hours.
  • Some local travel; must have reliable transportation in order to conduct office related errands, source vendors and set-up events.
  • Strong organizational and time management skills, and ability to prioritize.
  • Preferred Qualifications

  • Prior experience working in a high-tech start-up environment and understanding of the associated culture
  • Experience working with external vendors (researching, negotiating, and maintaining relationships)
  • Latest Jobs at Amobee


    Amobee Overview

    The world’s leading independent advertising platform, Amobee unifies all advertising channels—including TV, digital and social—across all formats and devices, providing marketers with streamlined, advanced media planning capabilities powered by in-depth analytics and proprietary audience data. In 2018, Amobee acquired the assets of Videology, a premier software provider for advanced TV and video advertising. Amobee’s platform, with the addition of Videology’s technology, provides the most advanced advertising solutions for the convergence of digital and advanced TV, including linear TV, over the top, connected TV, and premium digital video.

    Website Twitter LinkedIn Archive


    Visit Amobee Careers Page (opens new tab)
    Amobee Jobs by Location

    Check below to see all of the open Amobee jobs organised by office location.

    Atlanta (1)

    Austin (1)

    Baltimore (33)

    Chicago (5)

    Kuala Lumpur (1)

    London (5)

    Los Angeles (15)

    Manila (2)

    Melbourne (1)

    New York (27)

    Redwood City (3)

    Redwood Shores (28)

    Reston (6)

    San Diego (5)

    San Francisco (2)

    Singapore (8)

    Sydney (1)

    Tel Aviv (8)