Global Workplace Manager

Zeotap / Berlin / People & Places

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Job Overview

The Global Workplace Manager will lead traditional aspects of facilities management and operations, as well as coordinate and design events and programs to enhance productivity and wellbeing of our people working in a remote hybrid setup, driving our culture and continuing to make Zeotap a great place to work. You will work closely with the People & Employee Experience team and collaborate with team members across Zeotap in our 6 European locations (Berlin, London, Paris, Madrid, Barcelona & Milan). You will report directly to the SVP People.

Responsibilities

Oversee the daily operations of our Berlin HQ office, acting as a local site Lead,
Work with our business partners & service providers to develop and deliver facilities procurement processes to drive service and quality improvements,
Coordinate the rental contract management for all European offices (Provider: WeWork / Full Service Offices)
Monitor third-party contracts to ensure the correct standard of service is provided in accordance with the agreed contract,
Partner and develop strong relationships with all key business partners e.g. IT, Legal, Finance, Marketing, People, Employee Experience and act as a trusted advisor in workplace matters,
Monitor and supervise our travel management program following and maintaining our travel policy as well as assisting with travel booking for team and business events,
Assist with On and Offboarding for all European offices (Access registration and similar),
Order equipment for all new joiners of Zeotap (Laptops, Screens, etc.),
Office equipment surveillance and material procurement,
Handle merchandise products with the support of our Marketing Team (stock checks, deliveries, etc.),
Insurance Management (contract surveillance, provider communication, yearly rate checks),
Organize events: Team Meetings, Offsites, Client visits, Fun Events (supported by the EA to the CEO in Berlin),
Administrative Assistance for People & Legal teams (occasional contract/letter printing and mailings),
Handle general post & mail (e-mail distribution to the different departments, occasional mailings),
Assist our Employee Experience Manager with new working structure initiatives (Employee wellbeing, WFH productivity, Employee incentives, Office/Team events, etc.).

Requirements

Previous experience as an office manager and/or executive assistant,
Previous experience in the hospitality sector is a nice-to-have,
Great organisational skills & passion for improving processes,
Experience in organising meetings, events and parties,
Creativity & problem-solving skills,
Strong interest in developing WFH productivity & wellbeing initiatives,
Excellent communication skills, both written and verbal,
Fluent English is obligatory and fluent German would be a plus,
Super friendly with a proactive and positive attitude,
Able to remain calm under pressure, juggle priorities and meet deadlines,
Strong working knowledge of Google Suite, and generally confident with using computers, screens, conferencing hardware, etc.
Comfortable handling sensitive personal and company confidential information.

What we offer

Flexibility (part-time role, 30 hours/week), 18 months contract
Competitive compensation & benefits
Unmatched Global support system
Fast-paced, collaborative, & fun culture
Exposure & access to industry experts & teammates that live our values
Work with very driven entrepreneurs & a network of global senior investors across Telco, Data, Advertising & Technology

Job added on Wednesday 16th March 2022